Word 2010 Saving

Author: mety Nagm Labels::

Word 2010



Lesson 4 
It is important to know how to save the documents you are working with. Frequently saving your documents helps to keep you from losing your work, and using Save As allows you to edit a document while leaving the original copy unchanged. There are many ways you share and receive documents, which will affect how you need to save the file.

Are you downloading the document? Saving it for the first time? Saving it as another name? Sharing it with someone that does not have Word 2010? All of these things will affect how you save your Word documents. In this lesson you will learn how to use the Save and Save As commands, how to save as a Word 97-2003 compatible document, and how to save as a PDF.

How to Save Documents

Launch video!Watch the video (2:41). Need help?
Watch the video to see some of the ways that you can save documents.

To Use the Save As Command:

Save As allows you to choose a name and location for your document. It's useful if you've first created a document or if you want to save a different version of a document while keeping the original.
  1. Click the File tab.
  2. Select Save As.
    Clicking Save AsSave As
  3. The Save As dialog box will appear. Select the location where you wish to save the document.
  4. Enter a name for the document and click Save.
    The Save As dialog boxThe Save As dialog box
If you're using Windows 7, you'll usually want to save things to your Documents library, and in other versions of Windows you'll save them to the My Documents folder. For more information, check out our lessons onWindows 7 and Windows XP.

To Use the Save Command:

  1. Click the Save command on the Quick Access Toolbar.
    Saving a documentSaving a document
  2. The document will be saved in its current location with the same file name.
If you are saving for the first time and select Save, the Save As dialog box will appear.


Word automatically saves your documents to a temporary folder while you're working on them. If you forget to save your changes, or if Word crashes, you can recover the autosaved file.
  1. Open a document that was previously closed without saving.
  2. In Backstage view, click Info.
  3. If there are autosaved versions of your file, they will appear under Versions. Click on the file to open it.
    Opening an autosaved fileOpening an autosaved file
  4. To save changes, click Restore and then click OK.
    Restoring a fileRestoring a file
By default, Word autosaves every 10 minutes. If you are editing a document for less than 10 minutes, Word may not create an autosaved version.

Other File Formats

You can share your documents with anyone using Word 2010 or 2007, since they use the same file format. However, earlier versions of Word use a different file format, so if you want to share your document with someone using an earlier version of Word, you'll need to save it as a Word 97-2003 Document.

To Save As Word 97 - 2003 Document:

  1. Click the File tab.
  2. Select Save As.
  3. In the Save as type drop-down menu, select Word 97-2003 Document.
    Saving as a Word 97-2003 documentSaving as a Word 97-2003 document
  4. Select the location you wish to save the document.
  5. Enter a name for the document and click Save.

To Save As a PDF:

  1. Click the File tab.
  2. Select Save As.
  3. In the Save as type drop-down menu, select PDF.
    Saving as a PDF fileSaving as a PDF file
  4. Select the location you wish to save the document.
  5. Enter a name for the document.
  6. Click the Save button.



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