Excel 2010 Worksheet Basics

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Excel 2010

Worksheet Basics

Introduction

Lesson 17 
Every Excel workbook contains at least one or more worksheets. If you are working with a large amount of related data, you can use worksheets to help organize your data and make it easier to work with.
In this lesson, you will learn how to name and add color to worksheet tabs, and how to adddeletecopy, and move worksheets. Additionally, you will learn how to group and ungroup worksheets, and freeze columns and rows in worksheets so that they remain visible even when you are scrolling.

Introduction to Worksheets

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When you open an Excel workbook, there are three worksheets by default. The default names on the worksheet tabs are Sheet1Sheet2and Sheet3. To organize your workbook and make it easier to navigate, you can rename and even color-code the worksheet tabs. Additionally, you can insert, delete, move, and copy worksheets.
Watch the video to learn about worksheets.

To Rename Worksheets:

  1. Right-click the worksheet tab you want to rename. The worksheet menu appears.
  2. Select Rename.
    Selecting the Rename commandSelecting the Rename command
  3. The text is now highlighted by a black box. Type the name of your worksheet.
    Renaming the worksheetRenaming the worksheet
  4. Click anywhere outside of the tab. The worksheet is renamed.
    Renamed worksheetRenamed worksheet

To Insert New Worksheets:

Click on the Insert Worksheet icon. A new worksheet will appear.
Inserting a new worksheetInserting a new worksheet
You can change the setting for the default number of worksheets that appear in Excel workbooks. To access this setting, go into Backstage view and click on Options.

To Delete Worksheets:

Worksheets can be deleted from a workbook, including those that contain data.
  1. Select the worksheets you want to delete.
  2. Right-click one of the selected worksheets. The worksheet menu appears.
  3. Select Delete. The selected worksheets will be deleted from your workbook.
    Deleting a worksheetDeleting a worksheet

To Copy a Worksheet:

  1. Right-click the worksheet you want to copy. The worksheet menu appears.
  2. Select Move or Copy.
    Selecting the Move or Copy commandSelecting the Move or Copy command
  3. The Move or Copy dialog box appears. Check the Create a copy box.
    Checking the Create a copy boxChecking the Create a copy box
  4. Click OK. Your worksheet is copied. It will have the same title as your original worksheet, but the title will include a version number, such as "January (2)".
    Copied worksheetCopied worksheet

    To Move a Worksheet:

    1. Click on the worksheet you want to move. The mouse will change to show a small worksheet icon Mouse change.
    2. Drag the worksheet icon until a small black arrow Mouse change appears where you want the worksheet to be moved.
      Moving a worksheetMoving a worksheet
    3. Release your mouse and the worksheet will be moved.
      Moved worksheetMoved worksheet

    To Color-Code Worksheet Tabs:

    You can color worksheet tabs to help organize your worksheets and make your workbook easier to navigate.
    1. Right-click the worksheet tab you want to color. The worksheet menu appears.
    2. Select Tab Color. The color menu appears.
    3. Select the color you want to change your tab.
      Changing the tab colorChanging the worksheet tab color
  5. The tab color will change in the workbook. If your tab still appears white, that is because the worksheet is still selected. Select any other worksheet tab to see the color change.
    Changed worksheet tab colorWorksheet tab color changed

    Grouping and Ungrouping Worksheets

    Launch video!Watch the video (1:37). Need help?
    You can work with each worksheet in a workbook individually, or you can work with multiple worksheets at the same time. Worksheets can be combined together into a group. Any changes made to one worksheet in a group will be made to every worksheet in the group.
    Watch the video to learn about grouping and ungrouping worksheets.

    To Group Worksheets:

    1. Select the first worksheet you want in the group.
      Selecting the first worksheet to groupSelecting the first worksheet to group
    2. Press and hold the Ctrl key on your keyboard.
    3. Select the next worksheet you want in the group. Continue to select worksheets until all of the worksheets you want to group are selected.
      Selecting the first worksheet to groupSelecting additional worksheets to group
    4. Release the Ctrl key. The worksheets are now grouped. The worksheet tabs appear white for the grouped worksheets.
    While worksheets are grouped, you can navigate to any worksheet in the group and make changes that will appear on every worksheet in the group. If you click on a worksheet tab that is not in the group, however, all of your worksheets will become ungrouped. You will have to regroup them.

    To Ungroup All Worksheets:

    1. Right-click one of the worksheets. The worksheet menu appears.
  6. Select Ungroup. The worksheets will be ungrouped.


    Freezing Worksheet Panes

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    The ability to freeze specific rows or columns in your worksheet can be a very useful feature in Excel. It is called freezing panes. When you freeze panes, you select rows or columns that will remain visible all the time, even as you are scrolling. This is particularly helpful when working with large spreadsheets.
    Watch the video to learn about freezing worksheet panes.

    To Freeze Rows:

    1. Select the row below the rows that you want frozen. For example, if you want rows 1 & 2 to always appear at the top of the worksheet even as you scroll, then select row 3.
      Selecting row 3Selecting row 3
    2. Click the View tab.
    3. Click the Freeze Panes command. A drop-down menu appears.
    4. Select Freeze Panes.
      Selecting the Freeze Panes command from the View tabSelecting the Freeze Panes command from the View tab
    5. A black line appears below the rows that are frozen in place. Scroll down in the worksheet to see the rows below the frozen rows.
      Rows 1 and 2 are frozenRows 1 and 2 are frozen

    To Freeze Columns:

    1. Select the column to the right of the columns you want frozen. For example, if you want columns A & B to always appear to the left of the worksheet even as you scroll, then select column C.
      Selecting column CSelecting column C
    2. Click the View tab.
    3. Click the Freeze Panes command. A drop-down menu appears.
    4. Select Freeze Panes.
      Selecting the Freeze Panes command from the View tabSelecting the Freeze Panes command from the View tab
    5. A black line appears to the right of the frozen area. Scroll across the worksheet to see the columns to the right of the frozen columns.
      Columns A and B are frozenColumns A and B are frozen

    To Unfreeze Panes:

    1. Click the View tab.
    2. Click the Freeze Panes command. A drop-down menu appears.
    3. Select Unfreeze Panes. The panes will be unfrozen and the black line will disappear.
      Selecting the Unfreeze Panes command from the View tabSelecting the Unfreeze Panes command from the View tab

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