PowerPoint 2010 SmartArt Illustrations

Author: mety Nagm Labels::


PowerPoint 2010

SmartArt Illustrations

Introduction

PowerPoint 2010
SmartArt allows you to visually communicate information rather than simply using text. Illustrations can really enhance your presentation, and SmartArt makes using graphics especially easy.
In this lesson, you will learn how to insert a SmartArt graphic, modify the color and effects, and change the organization of the graphic.


SmartArt Graphics

Launch video!Watch the video (3:57). Need help?
Watch the video to learn about the basics of working withSmartArt.

To Insert a SmartArt Illustration:

  1. Select the Insert tab.
  2. Select the SmartArt command in the Illustrations group. A dialog box will appear.
    The SmartArt CommandThe SmartArt Command
  3. Select a category on the left of the dialog box and review the SmartArt graphics that appear in the center.
  4. Select the desired SmartArt graphic and click OK.
    Selecting a SmartArt graphicSelecting a SmartArt graphic
To see more details about a graphic, click on any image, and a larger preview of the graphic with additional text details will appear on the right side of the dialog box.

To Add Text to a SmartArt Graphic:

  1. Select the graphic. A border will appear around it with an arrow on the left side.
  2. Click the arrow on the left side of the graphic to open the task pane.
    The arrow to open the task paneThe arrow to open the task pane
  3. Enter text next to each bullet in the task pane. The information will appear in the graphic, and will resize to fit inside the shape.
    Typing text into the task paneTyping text into the task pane
  4. To add a new shape, press Enter. A new bullet will appear in the task pane, and a new shape will appear in the graphic.
You can also add text by clicking on the desired shape and then typing your text. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics, working in the task pane is often faster.

To Convert Existing Text to SmartArt

  1. Select the list or paragraph you want to change to SmartArt and right click. A drop-down menu will appear. 
  2. Hover the mouse over Convert to SmartArt.
    Converting text to SmartArtConverting text to SmartArt
Select the desired SmartArt graphic, or click More SmartArt Graphics at the bottom of the menu to view more options.
Hovering to preview the SmartArtConverting SmartArt to text
You can also convert SmartArt back to text. Select your SmartArt, then click on the SmartArt Tools Design tab. Click Convert, and select Convert to Text. Converting SmartArt to textConverting SmartArt to text

Changing the Organization of a SmartArt Graphic

To Add a Shape to a Graphic:

  1. Select the graphic. The Design and Format tabs appear on the Ribbon.
  2. Select the Design tab.
  3. Decide where you want the new shape to appear and select one of the shapes nearby.
  4. Click the drop-down arrow on the Add Shape command in the Graphics group. A menu will appear.
  5. Select Add Shape Before or Add Shape After to add a shape on the same level as the one you selected. To add a shape above or below that one, select Add Shape Above or Add Shape Below.
    Adding a shapeAdding a shape

To Move Shapes to a Higher or Lower Level:

  1. Select the graphic. The Design and Format tabs appear on the Ribbon.
  2. Select the Design tab.
  3. Select the shape you would like to move.
  4. To move the shape to a higher level, click the Promote command in the Create Graphic group, or clickDemote to move it lower.
    Promoting a shapePromoting a shape
  5. The shape will move one level higher or lower.
    The promoted shapeThe promoted shape
You can also demote and promote shapes from within the task pane. With the insertion point in the task pane, press the Tab key to demote a shape. Press the Backspace key (or Shift-Tab) to promote a shape. It's a lot like creating an outline with a multilevel list in Word 2010. For more information, you may want to review the Word 2010 Working with Lists lesson.

To Rearrange Shapes on the Same Level

  1. Select the graphic. The Design and Format tabs appear on the Ribbon.
  2. Select the Design tab.
  3. Select the shape you would like to move.
  4. In the Create Graphic group, click Move Up or Move Down.
    Moving a shape on the same levelMoving a shape up on the same level
  5. The shape will move one space up or down.
    The moved shapeThe moved shape

    Modifying the SmartArt Graphic's Appearance

    To Change the SmartArt Layout:

    1. Select the graphic. The Design and Format tabs will appear on the Ribbon.
    2. Click the Design tab.
    3. In the Layouts group, click the More drop-down arrow to view all of the layouts.
      Changing the layoutViewing the SmartArt layouts
    4. Hover the mouse over each layout to see a live preview.
      Hovering to preview the new layoutSelecting a new layout
    5. Select the desired layout.
    If the new layout is very different from the old one, some of your text may not show up. Before selecting a new layout, check carefully to make sure no important information gets lost.

    To Change the SmartArt Style:

    1. Select the graphic. The Design and Format tabs will appear on the Ribbon.
    2. Click the Design tab.
    3. In the SmartArt Styles group, click the More drop-down arrow to view all of the styles.
      Viewing the SmartArt StylesViewing the SmartArt styles
    4. Hover the mouse over each style to see a live preview.
      Selecting a SmartArt StyleSelecting a SmartArt style
    5. Select the desired style.

    To Change the Color Scheme:

    PowerPoint provides a variety of color schemes to use with SmartArt. The color schemes use Theme Colors, so they will vary depending on which Theme you are using.
    1. Select the graphic. The Design and Format tabs will appear on the Ribbon.
    2. Select the Design tab.
    3. Click the Change Colors command. A drop-down menu appears showing various color schemes.
    4. Select the desired color scheme.
      Selecting a new color schemeSelecting a new color scheme
    If you want to change the appearance of a single shape within the SmartArt graphic, select the shape and click the Format tab. You can then modify the Shape Stylecoloreffects or other settings for that shape.

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