Word 2010 Working with Tables

Author: mety Nagm Labels::

Word 2010

Working with Tables


Lesson 21
table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data.

In this lesson, you will learn how to convert text to a table, apply table styles,format tables, and create blank tables.

Inserting and Modifying Tables

Launch video!Watch the video (4:29). Need help?
Watch the video to learn about using tables.

To Insert a Blank Table:

  1. Place your insertion point in the document where you want the table to appear.
  2. Select the Insert tab.
  3. Click the Table command.
  4. Hover your mouse over the diagram squares to select the number of columns and rows in the table.
    Inserting a new tableInserting a new table
  5. Click your mouse, and the table appears in the document.
  6. You can now place the insertion point anywhere in the table to add text.

To Convert Existing Text to a Table:

  1. Select the text you wish to convert.
  2. Select the Insert tab.
  3. Click the Table command.
  4. Select Convert Text to Table from the menu. A dialog box will appear.
    Converting text to a tableConverting text to a table
  5. Choose one of the options in the Separate text at: section. This is how Word knows what text to put in each column.
    Separating text at TabsSeparating text at TabsClick OK. The text appears in a table.
The converted tableThe converted table

To Add a Row Above an Existing Row:

  1. Place the insertion point in a row below the location where you wish to add a row.
    Placing the insertion pointPlacing the insertion point
  2. Right-click the mouse. A menu appears.
  3. Select Insert   Insert Rows Above.
    Adding a rowAdding a row
  4. A new row appears above the insertion point.
    The new rowThe new row
You can also add rows below the insertion point. Follow the same steps, but select Insert Rows Below from the menu.

To Add a Column:

  1. Place the insertion point in a column adjacent to the location you wish the new column to appear.
  2. Right-click the mouse. A menu will appear.
    Adding a columnAdding a column
  3. Select Insert   Insert Columns to the Left or Insert Columns to the Right. A new column appears.
    The new columnThe new column

To Delete a Row or Column:

  1. Select the row or column.
  2. Right-click your mouse. A menu will appear.
  3. Select Delete Cells.
    Selecting Delete CellsSelecting Delete Cells
Select Delete entire row or Delete entire column and click OK.
Deleting the columnDeleting a column

To Apply a Table Style:

  1. Click anywhere on the table. The Design tab will appear on the Ribbon.
  2. Select the Design tab and locate the Table Styles.
  3. Click the More drop-down arrow to see all of the table styles.
    Viewing the Table StylesViewing the Table Styles
  4. Hover the mouse over the various styles to see a live preview.
  5. Select the desired style. The table style will appear in the document.
    After adding a Table StyleAfter adding a Table Style

To Change the Table Style Options:

Once you've chosen a table style, you can turn various options on or off to change the appearance of the table. There are six options: Header RowTotal RowBanded RowsFirst ColumnLast Column, and Banded Columns.
  1. Click anywhere on the table. The Design tab will appear.
  2. From the Design tab, check or uncheck the desired options in the Table Style Options group.
    Table Style OptionsTable Style Options
Depending on which Table Style you're using, certain Table Style Options may have a somewhat different effect. You may need to experiment to get the exact look you want.

To Add Borders to a Table:

  1. Highlight the cells you wish to add a border to.
    Highlighted cellsHighlighted cells
  2. From the Design tab, select the desired Line StyleLine Weight, and Pen Color.
    Line Style, Line Weight, and Pen Color commandsLine Style, Line Weight, and Pen Color commands
  3. Click the Borders drop-down arrow.
  4. From the drop-down menu, select the desired border type.
    Selecting a border typeSelecting a border type
The border will be added to the selected cells.
The finished borderThe finished border

Modifying a Table Using the Layout Tab

When you select a table in Word 2010, Design and Layout tabs appear under Table Tools on the ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.
Use the interactive below to learn about the different ways you can modify a table with the Layout tab.



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