PowerPoint 2010 Text Basics

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PowerPoint 2010

Text Basics

Introduction

Lesson 3 
It is important to know how to perform basic tasks with text when working in PowerPoint. In this lesson, you will learn the basics of working with text including how to insertdelete, and move text; how to work with text boxes; how to format text; and more.




Text Basics

Launch video!Watch the video (2:26). Need help?
Watch the video to learn about the basics of working with text in a PowerPoint presentation.

To Insert Text:

  1. Click the placeholder or text box where you want to insert text.
  2. The insertion point appears.
    Text insertion pointText insertion point
  3. Type directly into the placeholder or text box.
    Typing in a placeholder or text boxTyping in a placeholder or text box
Some placeholders automatically format your text in a bulleted list. This is because bulleted lists are so frequently used in PowerPoint. To remove the bullets, deselect the Bullets command in the Paragraph group on the Home tab.

To Delete Text:

  1. Place the insertion point next to the text you wish to delete.
  2. Press the Backspace key on your keyboard to delete text to the left of the insertion point.
  3. Press the Delete key on your keyboard to delete text to the right of the insertion point.

To Select Text:

  1. Place the insertion point next to the text you wish to select.
  2. Click the mouse button, and, while holding it down, drag the mouse over the text.
  3. Release the mouse. The text will be selected. A highlighted box will appear over the selected text.
    Selected textSelected text
When you select text in PowerPoint, a hover toolbar with formatting options appears. This makes formatting commands easily accessible, which may save you time. If the toolbar does not appear at first, try moving the mouse over the selection.
Hover toolbarHover toolbar

To Copy and Paste Text:

  1. Select the text you wish to copy.
  2. Click the Copy command on the Home tab. You can also right-click your selection and choose Copy.
    Copy commandCopy command
  3. Place your insertion point where you wish the text to appear.
  4. Click the Paste command on the Home tab. The text will appear.
    Paste commandPaste command

To Cut and Paste Text:

  1. Select the text you wish to cut.
  2. Click the Cut command on the Home tab. You can also right-click your selection and choose Cut.
    Cut commandCut command
  3. Place your insertion point where you wish the text to appear.
  4. Click the Paste command on the Home tab. The text will reappear.
You can also cut, copy, and paste by right-clicking your slide and choosing the desired action from the drop-down menu. When you use this method to paste, you can choose from four options that determine how the text will be formatted: Use Destination ThemeKeep Source FormattingPicture and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you click it.
    Right-click Paste OptionsRight-click Paste Options

To Drag and Drop Text:

  1. Select the text you wish to copy.
  2. Click, hold, and drag your mouse to the location where you want the text to appear. The cursor will have a rectangle under it to indicate that you are moving text.
    Moving textMoving text
  3. Release the mouse button, and the text will appear.
If text does not appear in the exact location you wish, you can press the Enter key on your keyboard to move the text to a new line.

Find and Replace

Find and Replace is another technique that can be used to edit text. Find and Replace allows you to search all of your slides for a specific word or phrase (for example, "English"), then replace it with another word or phrase (for example, "British"). To learn more, visit the lesson in our Word 2010 tutorial that demonstrates Find and Replace.

Working with Text

Launch video!Watch the video (3:22). Need help?
Watch the video to learn about working with text in PowerPoint, including formatting and text boxes.

To Add a Text Box:

Text can be inserted into both placeholders and text boxes. A placeholder is a kind of text box, but is unique because it is part of the slide layout, and often contains formatting specific to the slide (for example, a larger font size for the title of your presentation). Inserting an extra text box allows you to add to the slide layout, so you can include as much text as you want.
  1. From the Insert tab, click the Text Box command. 
    Text Box commandText Box command
  2. Your cursor will turn into an upside-down cross text box cursor.
    Text Box cursorText Box cursor
  3. Click the area on your slide where you want to add a text box. A text box will appear with an insertion pointinside.
    A text boxA text box

To Move a Placeholder or Text Box:

  1. Click the box you would like to move.
  2. Position your mouse on the border of the box so it changes to a cross with arrows cursor with directional arrows.
    Mousing over the border of the boxMousing over the border of the box
  3. Click and hold the mouse button as you drag the box to the desired location.
    Moving the boxMoving the box
  4. Release the mouse button.The box will be moved.
To rotate the box, click and drag on the green circle at the top of the box.

To Resize a Placeholder or Text Box:

  1. Click the box you wish to resize.
  2. Position your mouse over any one of thesizing handles that appear on the corners and sides of the box. The cursor will become a pair of arrows resize cursor.
    Mousing over the resize handleMousing over the resize handle
  3. Click, hold, and drag your mouse until the text box is the desired size.
    Resizing the boxResizing the box
Release the mouse button. The box will be resized.

Formatting Text

You can help your text stand out on the slide by changing its formatting, including font size, color, style, and more.
Review the interactive below to learn about the different commands in the Font group.

To learn more about using the Font commands, visit our Word 2010 lesson titled Formatting Text.

Modifying Text

To Insert a Bulleted List:

  1. Select the text box (or specific text) that you want to format as a bulleted list.
  2. Click the Bullets command in the Paragraph group on the Home tab.
    Bullets commandBullets command
  3. A bulleted list will appear.
    Bulleted listBulleted list

To Change Horizontal Text Alignment:

  1. Select the text you wish to modify.
  2. Select one of the four alignment options in the Paragraph group.
  • Align Text Left: Aligns all the selected text to the left margin.
  • Center: Aligns text an equal distance from the left and right margins.
  • Align Text Right: Aligns all the selected text to the right margin.
  • Justify: Justified text is equal on both sides and lines up equally to the right and left margins. Many newspapers and magazines use full-justification.
    Alignment commandsAlignment commands
The alignment commands align the text within the placeholder or text box it is in, not across the slide.

To Change Vertical Text Alignment:

  1. Select the text your wish to modify.
  2. Click the Align Text command in the Paragraph group. A menu will appear.
    Align Text commandAlign Text command
  3. Choose to align the text at the TopMiddle, or Bottom of the text box.
    Choosing from the Align Text menuChoosing from the Align Text menu

To Change Text Direction:

  1. Select the text your wish to modify.
  2. Click the Text Direction command in the Paragraph group. A menu will appear.
    Text Direction commandText Direction command
  3. Choose for the direction of the text to be HorizontalRotated, or Stacked.
    Choosing from the Text Direction menuChoosing from the Text Direction menu

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