PowerPoint 2010 Inserting Audio

Author: mety Nagm Labels::

PowerPoint 2010

Inserting Audio


PowerPoint allows you to add sound to your presentation, which opens up a lot of possibilities. Perhaps you want to add background music to one slide, asound effect to another, and maybe even add some narration or commentaryto a few slides. You can either add an audio file from your computer, or you can browse PowerPoint's collection of Clip Art Audio. You can then edit the sounds within PowerPoint so that they are tailored to your presentation.
In this lesson, you will learn how to insert sounds into a presentation and edit them.

Inserting Audio

Launch video!Watch the video (3:17). Need help?
Watch the video to learn how to insert audio into a slide.

To Insert Audio from a File on Your Computer:

  1. From the Insert tab, click the Audio drop-down arrow and select Audio from File.
    Inserting an audio fileInserting an audio file
  2. Locate and select the desired audio file and then click Insert.
    The Insert Audio dialog boxThe Insert Audio dialog box
  3. The audio file will be added to the slide.
    The inserted audioThe inserted audio

    To Insert Clip Art Audio:

    1. From the Insert tab, click the Audio drop-down arrow and select Clip Art Audio. The Clip Art pane will appear on the right.
      Inserting Clip Art AudioInserting Clip Art Audio
    2. Enter keywords in the Search for: field and click Go.
      Searching for Clip Art AudioSearching for Clip Art Audio
    3. The results will appear in the Clip Art pane. To preview an audio file, right-click the file and selectPreview/Properties.
      Selecting Preview/PropertiesSelecting Preview/Properties
    4. A dialog box will appear, and the audio file will start playing automatically (it may take a few seconds to load). To play it again, press the Play button.
      Previewing a Clip Art Audio filePreviewing a Clip Art Audio file
    5. When you're finished previewing the file, click Close.
Once you have found the audio file that you want to use, click it to insert it into the slide.
Clicking on Clip Art Audio to insert itClicking on Clip Art Audio to insert it

Recording Your Own Audio

Sometimes, you may want to record audio directly into a presentation, for example if you want the presentation to include narration. Before you begin, make sure that you have a microphone that is compatible with your computer; many computers have built-in microphones or ones that can be plugged into the computer.

To Record Audio:

  1. From the Insert tab, click the Audio drop-down arrow and select Record Audio.
    Recording AudioRecording Audio
  2. Type a name for the audio recording, if desired.
    Typing a name for the recordingTyping a name for the recording
  3. Click the red Record button to start recording.
    Clicking the Record buttonClicking the Record button
  4. When you're finished recording, click the Stop button.
    Stopping the recordingStopping the recording
  5. To preview your recording, click the Play button.
    Previewing the recordingPreviewing the recording
When you're done, click OK. The audio file will be inserted into the slide.
The recording is added to the slideThe recording is added to the slide

Working with Audio

Launch video!Watch the video (3:17). Need help?
Just like with videos, you can modify your audio files using the various features of the Playback tab. For example, if you add a song to a slide, you can trim it so that it will only play one section of the song, and you can add a fade in and fade out to smooth out the beginning and end. You can also add bookmarks that allow you to jump to specific points in the audio file.
Watch the video to learn how to manage, edit and format audio files

To Trim the Audio:

  1. From the Playback tab, click the Trim Audio command. The Trim Audio dialog box will appear.
    The Trim Audio commandThe Trim Audio command
  2. Use the green and red handles to set the start time and end time.
    Moving the green and red handlesMoving the green and red handles
  3. To preview the audio file, click the Play button.
    Previewing the audio filePreviewing the audio file
  4. Adjust the green and red handles again if necessary, and then click OK.

To Add a Fade In and Fade Out:

  1. On the Playback tab, locate the Fade In and Fade Out fields.
  2. Type in the desired values, or use the up and down arrows to adjust the times.
    Adjusting the Fade InAdjusting the Fade In

To Add a Bookmark:

  1. Click the Play/Pause button to play the audio file, and when you have located the part that you want to bookmark, pause it. You can also click the timeline to locate the desired part of the audio file.
    Locating the desired part of the audio fileLocating the desired part of the audio file
  2. From the Playback tab, click Add Bookmark.
    Adding a bookmarkAdding a bookmark
  3. A small circle will appear on the timeline to indicate the bookmark.
    The new bookmarkThe new bookmark
  4. You can now click the bookmark to jump to that location.

To Remove a Bookmark:

  1. Select the bookmark.
  2. From the Playback tab, click Remove Bookmark. The bookmark will disappear.
    Removing a bookmarkRemoving a bookmark

Audio Options

There are other options that you can set to control how your audio file plays, and these are found in the Audio Options group on the Playback tab.
The Audio Options groupThe Audio Options group
  • Volume: Changes the audio volume.
  • Start: Controls whether the audio file starts automatically or when the mouse is clicked.
  • Hide During Show: Hides the audio icon while the slide show is playing.
  • Loop until Stopped: Causes the audio file to repeat until it is stopped.
Rewind after Playing: Causes the audio file to return to the beginning when it is finished playing.

Formatting the Audio Icon

By default, an audio file will show up as a speaker icon in the slide. If you want, you can change the icon to a different picture, and you can apply all of the different types of image formatting that you would apply to a picture such as Artistic Effects and Picture Styles which are access in the Format tab.

To Change the Icon to a Different Picture:

  1. Select the audio icon in the slide.
  2. From the Format tab, select the Change Picture command. The Insert Picture dialog box will appear.
    The Change Picture commandThe Change Picture command
  3. Locate and select the desired picture, and then click OK.
    Selecting a new pictureSelecting a new picture
  4. The icon will change to the new picture.
    The updated audio iconThe updated audio icon
For information on correctionscolor adjustmentsbordersshapes and effects, check out our lesson onFormatting Pictures.



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