PowerPoint 2010 Hyperlinks and Action Buttons

Author: mety Nagm Labels::


PowerPoint 2010

Hyperlinks and Action Buttons

Introduction

Hyperlinks and Action Buttons
Whenever you use the Web, you are using hyperlinks to navigate from one web page to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format them as hyperlinks that a person can click on. It's also possible to link to files and other slides within a presentation. It's easy to do all this using two tools: hyperlinks and action buttons.

In this lesson, you will learn how to insert hyperlinks using text and objects, as well as how to insert action buttons.

Inserting Hyperlinks

Launch video!Watch the video (3:14). Need help?
Watch the video to learn how to insert hyperlinks.

About Hyperlinks

Hyperlinks have two basic parts: the address of the web page, email address, or other location that they are linking to, and the display text (or image). For example, the address could be http://blog.gcflearnfree.org, and the display text could be "blog". In some cases, the display text might be the same as the address. When you're creating a hyperlink in PowerPoint, you'll be able to choose both the address and the display text or image.

To Insert a Hyperlink:

  1. Select the image or text you would like to make a hyperlink.
  2. Right-click the selected text or image and click Hyperlink.
    Creating a hyperlinkCreating a hyperlink
  3. The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clickingHyperlink.
    The Insert Hyperlink dialog boxThe Insert Hyperlink dialog box
  4. If you selected text, the words will appear in the Text to display field at the top. You can change this text if you want.
  5. Type the address you would like to link to in the Address field.
  6. Click OK. The text or image you selected will now be a hyperlink to the web address.
    The completed hyperlinkThe completed hyperlink

To Insert a Hyperlink to an Email Address:

  1. Right-click the selected text or image and click Hyperlink.
  2. The Insert Hyperlink dialog box will open.
  3. On the left side of the dialog box, click Email Address.
    Creating an email hyperlinkCreating an email hyperlink
  4. Type the email address you want to connect to in the Email Address box and click OK.
    Typing the email address and display textTyping the email address and display text
PowerPoint often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you press the Enter key or spacebar.

To Open and Test a Hyperlink

  1. After you create a hyperlink, you should test it. Right-click the hyperlink and click Open Hyperlink.
    Opening a hyperlinkOpening a hyperlink
  2. Your web browser should open and navigate to the linked page. If it does not work, check the hyperlink address for any misspellings.

To Remove a Hyperlink:

  1. Right-click the hyperlink.
  2. Click Remove Hyperlink.
    Removing a hyperlinkRemoving a hyperlink

    More Hyperlinks

    In PowerPoint, you can also use hyperlinks to link to resources that are not online. To create a quick way to refer to another slide in your presentation, you can create a hyperlink to that slide. You can even create hyperlinks to files stored on your computer.

    To Insert a Hyperlink to Another Slide

    1. Right click the selected text or image and click Hyperlink.
    2. The Insert Hyperlink dialog box will open.
    3. On the left side of the dialog box, click Place in this Document
      Creating a hyperlink to another slideCreating a hyperlink to another slide
    4. A list of the other slides in your presentation will appear. Click the name of the slide you would like to link to.
      Selecting a slide to link toSelecting a slide to link to
    5. Click OK. The text or image will now be a hyperlink to the slide you selected.
      The completed hyperlink to a slideThe completed hyperlink to a slide

    To Insert a Hyperlink to Another File

    1. Right click the selected text or image and click Hyperlink.
    2. The Insert Hyperlink dialog box will open.
    3. On the left side of the dialog box, click Existing File or Webpage.
      Creating a hyperlink to a fileCreating a hyperlink to a file
    4. Click the drop-down arrow to browse for your file.
      Browsing for the desired fileBrowsing for a file
    5. Select the desired file. 
      Selecting a fileSelecting a file
    6. Click OK. The text or image will now be a hyperlink to the file you selected.
      The completed hyperlink to a fileThe completed hyperlink to a file
    If you plan on displaying your presentation on a different computer than you used to create it, your hyperlink to another file may not work. Make sure you have a copy of the linked file on the computer you are using to present and always test hyperlinks before giving a presentation.

    Inserting Action Buttons

    Launch video!Watch the video (3:14). Need help?
    Watch the video to learn how to insert action buttons.
    In addition to hyperlinks, another tool you can use to connect to a web page, file, email address, or slide is called anaction buttonAction buttons are built-in button shapes that you can add to a presentation and set to link to another slide, play a sound, or perform some other action. When someone clicks or moves over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-to-understand style makes them especially useful for self-running presentations at booths and kiosks.
    You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

    To Insert an Action Button on One Slide:

    1. Click the Insert tab.
    2. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttonslocated at the very bottom.
      Selecting an action buttonSelecting an action button
    3. Select the desired action button.
    4. Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear.
    5. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means you action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it.
      The Action Settings dialog boxThe Action Settings dialog box
    6. In the Action on click section, select Hyperlink to: then click the drop-down arrow and choose an option from the menu.
      Creating a hyperlink with an action buttonCreating a hyperlink with an action button
    7. Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer.
      Selecting a sound Selecting a sound
    8. Click OK.
      The completed action buttonThe completed action button

    To Insert an Action Button on All Slides:

    1. Click the View tab.
    2. In the Master Views group, click on the Slide Master command. A blank slide in the style of your presentation will appear. Don't worry about changing anything else.
      Changing the view to Slide MasterChanging the view to Slide Master
    3. Go to the Insert tab and follow the instructions above to insert an action button
    4. Return to the Slide Master tab and click Close Master View. The new action button will now be on every slide.
      Returning to the normal viewReturning to the normal view
    To edit, move, or delete an action button inserted this way, click the View tab, then Slide Master. Click Close Master View after making the desired changes.

    To Test an Action Button:

    After you create an action button, you should test it.
    1. Click the Slide Show tab.
    2. In the Start Slide Show group, click From Current Slide.
      Viewing the Slide Show Viewing the Slide Show
    3. Click your action button.
    4. After you have tested it, right-click anywhere on the screen and select End Show
      Ending the Slide ShowEnding the Slide Show
    5. If your action button did not work as you intended, follow the instructions below to edit it.

    To Edit an Action Button:

    1. Select theaction button.
    2. Click the Insert tab.
    3. In the Links group, click the Action command. The Actions Settings dialog box will appear.
      Editing an action buttonEditing an action button
    4. Edit the action or hyperlink.
    5. Click OK.

    To Change the Appearance of an Action Button:

    1. Select the action button.
    2. Click the Drawing Tools Format tab.
      Changing the appearance of an action buttonChanging the appearance of an action button
    3. To change the button style or color, use the tools in the Shape Styles group.
      Changing the style of an action buttonChanging the style of an action button
    4. To change the shape of the action button, click Edit Shape in the Insert Shapes group. Select a new shape from the drop-down menu.
      Changing the shape of an action buttonChanging the shape of an action button

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I made these pages for me and my friends to help solving the problem we face regarding Computer & internet, if anyone wants me to answer a question or find out about some information please send me email and I will try to reply.*P.S. some of the article I wrote and the other I found on the internet I posted them in sprit of learning and shearing, please forgive me if you found something you don’t want to be in my blog, email me and I will delete them. Thank you for your interest in my pages.امل نجم Amal Nagm

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