Word 2010 Using a Template

Author: mety Nagm Labels::

Word 2010

Using a Template


Lesson 23
template is a pre-designed document that you can use to create documents quickly without having to think about formatting. With a template, many of the big document design decisions such as margin size, font style and size, and spacing are predetermined. In this lesson, you will learn how to create a new document with a template and insert text into it.

Create a New Document with a Template

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Watch the video to learn about using templates.

To Insert a Template:

  1. Click the File tab to go to Backstage view.
  2. Select New. The New Document pane appears.
  3. Click Sample templates to choose a built-in template, or select an Office.com template category to download a template.
    The New Document paneThe New Document pane
  4. Select the desired template and click Create. A new document will appear using the template you have selected.
    Selecting a templateSelecting a template
Use caution when downloading Office.com templates. Some of them are uploaded by people not affiliated with Microsoft, and Microsoft cannot guarantee that those templates are free from viruses or defects. For those templates, you'll see a warning message before downloading them.
Warning message for a non-Microsoft templateWarning message for a non-Microsoft template

Entering Information into a Template

To Insert Text into a Template:

Templates include placeholder text that is surrounded by brackets. To personalize your document, you'll need to replace the placeholder text with your own text.
Some templates simply use regular text as the placeholder text, rather than the "traditional" placeholder text with brackets. In those cases, just delete the text and type in your own text.
  1. Click on the text you want to replace. The text will appear highlighted and a template tag will appear.
    Inserting text into a templateInserting text into a template
  2. Enter some text. It will replace the placeholder text.
For some fields, there is a drop-down arrow that you can use to select the information, rather than typing it. For example, a date field will show a calendar so that you can choose the date more easily.
Selecting a date for a date fieldSelecting a date for a date field

To Change Prefilled Information:

In some templates, your name or initials will be automatically added. This is known as prefilled information. If your name or initials are incorrect, you'll need to change them in Word Options.
  1. Click the File tab to go to Backstage view.
  2. Click the Options button. The Word Options dialog box appears.
  3. Enter the user name and/or initials in the General section, then click OK.
    User name and initialsUser name and initials
If you are using a public computer, such as one at a library, you may not want to change these settings.



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