Excel 2010 Printing

Author: mety Nagm Labels::


Excel 2010

Printing

Introduction

Lesson 8
There are many choices you can make when printing an Excel workbook. You can choose what parts of a workbook to print and how the data fits on the page.
In this lesson, you will learn how to print worksheetsworkbooks, andselections of cells. You will also learn how to prepare for printing by modifyingpage orientationscalemarginsPrint Titles, and page breaks.

Printing

Launch video!Watch the video (4:55). Need help?
In previous versions of Excel, there was a Print Preview option that allowed you to preview and modify the workbook before printing. You may have noticed that this feature seems to be gone in Excel 2010. It actually has not disappeared; it has just been combined with the Printwindow to create the Print pane, which is located in Backstage view.
Watch the video to learn about printing in Excel 2010.

To View the Print Pane:

  1. Click the File tab. This takes you to Backstage view.
  2. Select Print. The Print pane appears, with the print settings on the left and the Print Preview on the right.
Use the interactive below to learn about the Print pane.

To Print Active Sheets:

If you have multiple worksheets in your workbook, you will need to decide if you want to print the whole workbook or specific worksheets. Excel gives you the option to Print Active Sheets. A worksheet is considered active if it isselected.
  1. Select the worksheets you want to print. To print multiple worksheets, click on the first worksheet, hold down the Ctrl key, then click on the other worksheets you want to select.
    Selecting worksheets to printSelecting worksheets to print
  2. Click the File tab.
  3. Select Print to access the Print pane.
  4. Select Print Active Sheets from the print range drop-down menu.
    Selecting the Print Active Sheets commandSelecting the Print Active Sheets command
  5. Click the Print button.

To Print the Entire Workbook:

  1. Click the File tab.
  2. Select Print to access the Print pane.
  3. Select Print Entire Workbook from the print range drop-down menu.
    Selecting the Print Entire Workbook commandSelecting the Print Entire Workbook command
  4. Click the Print button.

To Print a Selection, or Set the Print Area:

Printing a selection (sometimes called setting the print area) lets you choose which cells to print, as opposed to the entire worksheet.
  1. Select the cells that you want to print.
    Selected cells to printSelected cells to print
  2. Click the File tab.
  3. Select Print to access the Print pane.
  4. Select Print Selection from the print range drop-down menu.
    Selecting the Print Selection commandSelecting the Print Selection command
  5. You can see what your selection will look like on the page in Print Preview.
    Print PreviewPrint Preview
  6. Click the Print button.
You don't have to wait until you're ready to print to set the print area. You can also set it from the Page Layouttab in advance. This will place a dotted line around your selection, so you can see which cells are going to print while you work. To do this, just select the cells you want to print, go to the Page Layout tab, and choose Print Area.

To Change Page Orientation:

Change the page orientation to Portrait to orient the page vertically or Landscape to orient the page horizontally. Portrait is useful for worksheets needing to fit more rows on one page, and Landscape is useful for worksheets needing to fit more columns on one page.
  1. Click the File tab.
  2. Select Print to access the Print pane.
  3. Select either Portrait Orientation or Landscape Orientation from the orientation drop-down menu.
    Orientation drop-down menuOrientation drop-down menu
  4. Your page orientation is changed.
    Portrait OrientationPortrait Orientation in Print Preview
    Landscape OrientationLandscape Orientation in Print Preview
     

To Fit a Worksheet on One Page:

  1. Click the File tab.
  2. Select Print to access the Print pane.
  3. Select Fit Sheet on One Page from the scaling drop-down menu.
    Selecting the Fit Sheet on One Page commandSelecting the Fit Sheet on One Page command
  4. Your worksheet is reduced in size until it fits on one page. Remember that if it is scaled too small it might be difficult to read.

To Modify Margins While in Print Preview:

The margins of your worksheet may need to be adjusted to make data fit more comfortably on the printed page. You can adjust the margins in Print Preview.
  1. Click the File tab.
  2. Select Print to access the Print pane.
  3. Click on the Show Margins button. Your margins will appear.
  4. Hover your mouse over one of the margin markers  until the double arrow  appears.
  5. Click and drag the margin to your desired location.
  6. Release the mouse. The margin is modified.
    Modifying margins while in Print PreviewModifying margins while in Print Preview

    To Use Print Titles:

    Imagine how difficult it would be to read a worksheet if the column and row headings only appeared on the first page. The Print Titles command allows you to select specific rows and columns to appear on each page.
    1. Click the Page Layout tab.
    2. Select the Print Titles command.
      Selecting the Print Titles commandSelecting the Print Titles command
    3. The Page Setup dialog box appears. Click the icon at the end of the Rows to repeat at top field.
      Clicking on iconClicking on icon
    4. Your mouse becomes the small selection arrow . Click on the rows you want to appear on each printed page. The Rows to repeat at top dialog box will record your selection.
      Clicking on row 1Clicking on row 1
    5. Click the icon at the end of the Rows to repeat at top field.
      Clicking on iconClicking on icon
    6. Repeat for Columns to repeat at left, if necessary.
    7. Click OK. You can go to Print Preview to see how each page will look when printed.

    To Insert a Break:

    1. Click the Page Layout tab.
    2. Determine the placement of the break by clicking on the row belowcell below, or column to the right of where you want the break to appear. For example, select column C and a break will appear after column B.
      Selecting the column to the right of where the break will appearSelecting the column to the right of where the break will appear
    3. Select the Insert Page Break command from the Breaks drop-down menu.
      Selecting the Insert Page Break commandSelecting the Insert Page Break command
    4. The break is inserted. You can go to Print Preview to confirm it appears in the correct place on the page.

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I made these pages for me and my friends to help solving the problem we face regarding Computer & internet, if anyone wants me to answer a question or find out about some information please send me email and I will try to reply.*P.S. some of the article I wrote and the other I found on the internet I posted them in sprit of learning and shearing, please forgive me if you found something you don’t want to be in my blog, email me and I will delete them. Thank you for your interest in my pages.امل نجم Amal Nagm

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