Amal Nagm

Enter cost rates for a work resource

1. On the View menu, click Resource Sheet.
2. In the Resource Name field, select a resource or type a new resource name.
3. In the Std. Rate and Ovt. Rate fields, type the resource rates. If these fields are not visible, press TAB to move to them.
   

1. Select the resource, click Resource Information , and then click the Costs tab.
2. In the Cost rate tables, click the A (Default) tab.
3. In the Effective Date column, enter the date when the rate change takes effect.
4. In the Standard Rate and Overtime Rate columns, type the resource rates.
5. To enter a rate change that takes place on another date, in the additional rows of the cost rate tables (cost rate table: A collection of information about a resource's rates, including the standard rate, overtime rate, any per-use cost, and the date when the pay rate takes effect. You can establish up to five different cost rate tables for each resource.), type or select the new date, and the new standard rates and overtime rates.
6. To enter additional sets of pay rates for the same resource, click the B tab, and then repeat steps 3-5.

• Microsoft Office Project calculates cost totals as soon as rate-based resources, resources that have per-use costs, and cost resources are assigned to tasks.
• Changing the standard rate for a resource also affects the cost of any tasks that are 100 percent complete and that still have the same resource assigned to them.
• When you have entered multiple rates for a single resource by using the cost rate tables, you can change the resource rates for that resource for any assignment by using a different cost rate table. To change the cost rate table for a specific assignment, in the Task Usage view, select the resource that is assigned to the task, and then click Assignment Information . In the Cost rate table list, click the cost rate table that you want to use.

Enter a per-use cost for a work resource

1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Entry.
3. In the Cost/Use field, type a cost value. If this field is not visible, press TAB to move to it.
   

1. Select the resource, click Resource Information , and then click the Costs tab.
2. In the Cost rate tables, click the A (Default) tab.
3. In the Effective Date column, enter the date when the rate change takes effect.
4. In the Per Use Cost column, type the per-use cost.
5. To enter a per-use cost that takes place on another date, in the additional rows of the cost rate tables, type or select the new date and the new per-use cost.
6. To enter additional sets of costs for the same resource, click the B tab, and then repeat steps 3-5.

Enter a fixed cost for a task or for the project

1. On the View menu, click Gantt Chart.
2. On the View menu, point to Table, and then click Cost.
3. In the Task Name field, select the task (task: An activity that has a beginning and an end. Project plans are made up of tasks.) for which you want to enter a fixed cost (fixed cost: A set cost for a task that remains constant regardless of the task duration or the work performed by a resource.).
4. In the Fixed Cost field, type a cost value.

1. On the Tools menu, click Options, and then click the View tab.
2. Under Outline options, select the Project summary task check box, and then click OK.
3. In the Task Name field, select the project summary task (project summary task: A task that summarizes the duration, work, and costs of all tasks in a project. The project summary task appears at the top of the project, its ID number is 0, and it presents the project's timeline from start to finish.).
4. In the Fixed Cost field, type a cost for the project.

Enter costs for a cost resource

1. On the View menu, click Resource Sheet.
2. In the Resource Name field, type a name for the cost resource (such as Lodging), and then click Resource Information .
3. In the Resource Information dialog box, on the General tab, click Cost in the Type list.

1. On the View menu, click Task Usage.
2. Select the task that the cost resource is assigned to, and then click Assignment Information .
3. In the Assignment Information dialog box, click the General tab, and then enter a cost value in the Cost box.
4. Click OK.

• Unlike fixed costs, cost resources are created as a type of resource and then assigned to a task.
• Unlike work resources, cost resources cannot have a calendar applied to them. However, if you assign a cost resource to a task and add a currency value on a specific date that falls outside of the task's current start or end date, Project 2007 adjusts the date to include the date of the cost resource assignment. For example, if you have a task that begins on August 1 and ends on August 15, and you assign a cost resource with a value of $500 on August 21, the end date of the task is adjusted to August 21, to reflect the cost resource assignment. This feature is included in the Infrastructure Update for Project 2007.
• If you have estimated multiple values for a cost resource over a period of time, and the actual (actual: Information that shows what has actually occurred. For example, the actual start date for a task is the day that the task actually started.) values differ from the estimates, Project 2007 replaces the estimates with the actuals. This cost resource behavior differs from other resource types because cost resources are not tied to actual work (actual work: The amount of work that has been performed on a task or assignment. When you enter actual work on a task, the remaining work is calculated using this formula: Remaining Work = Work - Actual Work. Actual work is often referred to as "actuals."). This feature is included in the Infrastructure Update for Project 2007.
• The currency value of cost resources doesn't depend on the amount of work done on the task that they are assigned to.

Enter a rate for a material resource

1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Entry.
3. In the Resource Name field (field: A location in a sheet, form, or chart that contains a specific kind of information about a task, resource, or assignment. For example, in a sheet, each column is a field. In a form, a field is a named box or a place in a column.), select a material resource or type a new material resource name.
4. If this is a new material resource, do the following:
   1. Select Material in the Type field (field: A location in a sheet, form, or chart that contains a specific kind of information about a task, resource, or assignment. For example, in a sheet, each column is a field. In a form, a field is a named box or a place in a column.).
   2. Type a measurement unit name in the Material Label field, such as lit (for "liters"), cu. m (for "cubic meters"), or ea (for "each").
5. In the Std. Rate field, type a rate. If this field is not visible, press TAB to move to it.
   

1. Click Resource Information , and then click the Costs tab.
2. In the Cost rate tables, click the A (Default) tab.
3. In the Standard Rate column, type a rate.
4. In the next row, type a value or percentage change from the previous rate in the Standard Rate column. For example, type +10% to indicate that the rate has increased 10% from the previous rate.
5. In the Effective Date column, enter the date when the rate change takes effect.
6. To enter additional sets of rates, click the B tab, and then repeat steps 3-5.

• Enter material resource rates if you want Microsoft Office Project to calculate material resource costs based on material resource rates. For example, to assign to a task a material resource named cement that has a unit price of $100 per ton, select the resource type Material, and then type or select the resource name Cement, the label Ton, and the standard rate of $100.
• Enter multiple rates for a material resource if you work with multiple grades of material or if you need to incorporate material rate changes on specific dates. For example, you can use the Cost rate table tabs to enter rates for various grades of carpet and to include cost increases or discounts that you expect at specific times during the project.

Enter a per-use cost for a material resource

1. On the View menu, click Resource Sheet.
2. On the View menu, point to Table, and then click Entry.
3. In the Resource Name field, select a material resource or type a new material resource name.
4. If this is a new material resource, select Material in the Type field (field: A location in a sheet, form, or chart that contains a specific kind of information about a task, resource, or assignment. For example, in a sheet, each column is a field. In a form, a field is a named box or a place in a column.).
5. If this is a new material resource, type a measurement unit name in the Material Label field, such as lit (for "liters"), cu. m (for "cubic meters"), or ea (for "each")
6. In the Cost/Use field, type a cost value. If this field is not visible, press TAB to move to it.
   

1. Click Resource Information , and then click the Costs tab.
2. If this is a new material resource, select Material in the Type box.
3. If this is a new material resource, type a measurement unit name in the Material label box.
4. Click the Costs tab, and then click the A (Default) tab in the Cost rate tables.
5. In the Per Use Cost column, type a cost value.
6. In the next row, type a value or percentage change from the previous cost in the Per Use Cost column.
7. In the Effective Date column, enter the date when the cost change takes effect.
8. To enter additional sets of per-use costs, click the B tab, and then repeat steps 5-7.

• Enter one per-use cost for a material resource if you want to enter only one per-use cost for that material resource and you don't want to incorporate future cost changes.
• Enter multiple per-use costs for a material resource if you want to enter more than one per-use cost for that resource or to incorporate future material cost per-use changes.