Amal Nagm

Design a read-only view

1. On the View menu, click Manage Views.
2. Under Actions, click Add a New View.
3. In the Add View dialog box, type a name for the view, and then click OK.
4. Design the view by adding layout tables and controls to it. Tip If you want to base the design of a new view on an existing view, open the existing view, press CTRL+A to select everything in the view, and then press CTRL+C to copy the selection to the Clipboard. In the Views task pane, switch to the new view, and then press CTRL+V to paste the selection in the new view. At this point, you can delete any controls or layout elements that you don't need from the new view.
   
5. In the Views task pane, click View Properties.
6. Click the General tab.
7. Under View settings, select the Read-only check box, and then click OK.
8. To test that the view is read-only, click Preview on the Standard toolbar.
9. In the Preview window, ensure that you cannot enter data in the form.
10. To return to design mode, click Close Preview on the Standard toolbar.

Insert a button that switches between a read-write and read-only view

Insert a button that switches between views

1. On the View menu, click Manage Views.
2. Under Select a view, click the read-write view that you want to add a button to.
3. If the Controls task pane is not visible, click More Controls on the Insert menu, or press ALT+I, C.
4. On the form template, place your cursor where you want to insert the button.
5. Under Insert controls, click Button.
6. On the form template, double-click the button that you just inserted.
7. Click the General tab.
8. In the Action list, click Rules and Custom Code.
9. In the Label box, type the text that you want to appear on the button.
10. Click Rules.
11. In the Rules dialog box, click Add.
12. In the Name box, type a name for the rule.
13. Click Add Action.
14. In the Action list, click Switch views.
15. In the View list, click the view that you want to switch to, and then click OK.
16. Click OK to close all of the open dialog boxes.
17. To test your changes, click Preview on the Standard toolbar, or press CTRL+SHIFT+B.
18. In the Preview window, click the button. The view that you specified in step 15 should open.
    
19. To return to design mode, click Close Preview on the Standard toolbar.
20. To add a second button and rule to the read-only view so that users can switch back to the read-write view, open the read-only view, and then repeat steps 3 through 19.

Insert a button that switches to the read-only view after users submit the form

1. On the View menu, click Manage Views.
2. Under Select a view, click the view that you want to contain the Submit button.
3. If the Controls task pane is not visible, click More Controls on the Insert menu, or press ALT+I, C.
4. On the form template, place your cursor where you want to insert the button.
5. Under Insert controls, click Button.
6. On the form template, double-click the button that you just inserted.
7. Click the General tab.
8. In the Action list, click Submit.
9. If you want text other than "Submit" to appear as the button label, type the text that you want in the Label box.
10. Click Submit Options.
11. In the Submit Options dialog box, make sure that the Allow users to submit this form check box is selected.
12. Click Perform custom action using Rules, and then click Rules.
13. In the Rules for Submitting Forms dialog box, click Add.
14. In the Name box, type a name for the rule, and then click Add Action.
15. In the Action list, click Switch views.
16. In the View list, click the read-only view that you want to switch to, and then click OK.
17. Click OK to close all of the open dialog boxes.
18. To test your changes, click Preview on the Standard toolbar, or press CTRL+SHIFT+B.
19. In the Preview window, click the button used for submitting the form.
    The read-only view should open.
20. To return to design mode, click Close Preview on the Standard toolbar.