Amal Nagm

Set a password to open or modify document-workbook- presentation

Author: mety Labels:: Set a password to open or modify document-workbook- presentation

Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better. For more information

is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect

Encrypt and set a password to open a document

To encrypt your file and set a password to open it, do the following:

1. Click the Microsoft Office Button , point to Prepare, and then click Encrypt Document.
   
2. In the Encrypt Document dialog box, in the Password box, type a password, and then click OK. You can type up to 255 characters. By default, this feature uses AES 128-bit advanced encryption. Encryption is a standard method used to help make your file more secure.
   
3. In the Confirm Password dialog box, in the Reenter password box, type the password again, and then click OK.
4. To save the password, save the file.

Set a password to modify a document

To allow only authorized reviewers to modify your content, do the following:

1. Click the Microsoft Office Button , and then click Save As.
2. Click Tools, and then click General Options.
   
3. Do one or both of the following:
   • If you want reviewers to enter a password before they can view the document, type a password in the Password to open box. By default, this feature uses advanced encryption, but unlike using the Encrypt Document command described in Encrypt and set a password to open a document, it does not allow you to type up to 255 characters, only up to 15 characters.
   • If you want reviewers to enter a password before they can save changes to the document, type a password in the Password to modify box. This feature does not use any encryption method. It is designed so you can collaborate with content reviewers you trust. It is not designed to help make your file more secure.
   Note Both passwords You can assign both passwords — one to access the file and one to provide specific reviewers with permission to modify its content. Make sure each password is different from the other.
   
4. If you don't want content reviewers to accidentally modify the file, select the Read-only recommended check box. When the reviewers open the file, they are asked if they want to open the file as read-only.
5. Click OK.
6. When prompted, retype your passwords to confirm them, and then click OK.
7. In the Save As dialog box, click Save.
8. If prompted, click Yes to replace the existing document.

Encrypt and set a password to open a workbook

To encrypt your file and set a password to open it, do the following:

1. Click the Microsoft Office Button , point to Prepare, and then click Encrypt Document.
   
2. In the Password box, type a password, and then click OK. You can type up to 255 characters. By default, this feature uses AES 128-bit advanced encryption. Encryption is a standard method used to help make your file more secure.
   
3. In the Reenter password box, type the password again, and then click OK.
4. To save the password, save the file.

Set a password to modify a workbook

To allow only authorized reviewers to modify your content, do the following:

1. Click the Microsoft Office Button , and then click Save As.
2. Click Tools, and then click General Options.
   
3. Do one or both of the following:
   • If you want reviewers to enter a password before they can view the workbook, type a password in the Password to open box. By default, this feature uses advanced encryption and is the equivalent of using the Encrypt Document command described in Encrypt and set a password to open a workbook.
   • If you want reviewers to enter a password before they can save changes to the workbook, type a password in the Password to modify box. This feature does not use any encryption method. It is designed so you can collaborate with content reviewers you trust. It is not designed to help make your file more secure.
   Note Both passwords You can assign both passwords — one to access the file and one to provide specific reviewers with permission to modify its content. Make sure each password is different from the other.
   
4. If you don't want content reviewers to accidentally modify the file, select the Read-only recommended check box. When the reviewers open the file, they are asked if they want to open the file as read-only.
5. Click OK.
6. When prompted, retype your passwords to confirm them, and then click OK.
7. In the Save As dialog box, click Save.
8. If prompted, click Yes to replace the existing workbook. Note Helping to secure an entire workbook with a password is separate from the workbook and worksheet protection that you can set on the Review tab in the Changes group. For more information about workbook and worksheet protection .
   

Encrypt and set a password to open a presentation

To encrypt your file and set a password to open it, do the following:

1. Click the Microsoft Office Button , point to Prepare, and then click Encrypt Document.
   
2. In the Password box, type a password, and then click OK. You can type up to 255 characters. By default, this feature uses AES 128-bit advanced encryption. Encryption is a standard method used to help make your file more secure.
   
3. In the Reenter password box, type the password again, and then click OK.
4. To save the password, save the file.

Set a password to modify a presentation

To allow only authorized reviewers to modify your content, do the following:

1. Click the Microsoft Office Button , and then click Save As.
2. Click Tools, and then click General Options.
   
3. Do one or both of the following:
   • If you want reviewers to enter a password before they can view the presentation, type a password in the Password to open box. By default, this feature uses advanced encryption and is the equivalent of using the Encrypt Document command described in Encrypt and set a password to open a presentation.
   • If you want reviewers to enter a password before they can save changes to the presentation, type a password in the Password to modify box. By default, this feature uses advanced encryption. Encryption is a standard method used to help make your file more secure.
   Note Both passwords You can assign both passwords — one to access the file and one to provide specific reviewers with permission to modify its content. Make sure each password is different from the other.
   
4. Click OK.
5. When prompted, retype your passwords to confirm them, and then click OK.
6. In the Save As dialog box, click Save.
7. If prompted, click Yes to replace the existing presentation.

Change a password

1. Do one or both of the following:
   • Open the file using your open password so that the file is opened as read/write.
   • Open the file using your modify password so that the file is opened as read/write.
2. Click the Microsoft Office Button , and then click Save As.
3. Click Tools, and then click General Options.
   
4. Select the existing password, and then type a new password.
5. Click OK.
6. When prompted, retype your password to confirm it, and then click OK.
7. Click Save.
8. If prompted, click Yes to replace the existing file.

Remove a password

1. Do one or both of the following:
   • Open the file using your open password so that the file is opened as read/write.
   • Open the file using your modify password so that the file is opened as read/write.
2. Click the Microsoft Office Button , and then click Save As.
3. Click Tools, and then click General Options.
   
4. Select the password, and then press DELETE.
5. Click OK.
6. Click Save.
7. If prompted, click Yes to replace the existing file.

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