Amal Nagm

Create and use document building blocks in Word 2007

Building blocks are items within a document that you save using the Quick Parts tool to be reused in other documents. For example, you might save your company's contact information or mission statement, a design for a report opening, a special list style that you use in your documents regularly, or a staff roster you include on finished publications.

Creating a Quick Part

1. Select the content you want to save as a building block.
2. Click the Insert tab and in the Text command set, click the down arrow next to Quick Parts. The menu shown in Figure 1 appears.
   
   Figure 1 The Quick Parts menu.
   Tip The content you select can include text, images, and special formats. Whatever you save as a building block will be placed in the new document as is, so lines, logos, hyperlinks, and more can be saved for reuse.
3. Click Save Selection To Quick Part Gallery. The Create New Building Block dialog box appears, as shown in Figure 2.
   
   Figure 2 The Create New Building Block dialog box.
4. Type a name for the Quick Part and click OK. This saves the new item in the Quick Parts gallery so that you can insert it in a document by selecting it from the Quick Parts menu. Now that you know how to create a Quick Part, using it is simple.

Adding Quick Parts to a document

1. Open the document in which you want to add the Quick Part. Click to anchor the cursor at the point in the document where you want to add the item.
2. Click the arrow next to Quick Parts. In addition to the options previously available, now you see a list of building blocks you have added to the list. (See Figure 3.)
   
   Figure 3 Available Quick Parts
3. Click the part you want to insert at the cursor position.