Word 2010 Formatting Pictures

Word 2010

Formatting Pictures

Introduction

Basic Image Formatting

Watch the video (3:47). Need help?

To Crop an Image:

1. Select an image. The Format tab will appear.
2. Select the Format tab.
3. Click the Crop command. The black cropping handles appear.
   The black cropping handles
4. Click and drag a handle to crop an image.
5. Click the Crop command to deselect the crop tool.

To Crop an Image to a Shape:

1. Select the image. The Format tab will appear.
2. Select the Format tab.
3. Click the Crop drop-down arrow (below the Crop command). A drop-down menu will appear.
   The Crop drop-down arrow and menu
4. Select a shape from the drop-down menu.
5. The image will take the shape that you have selected.
   After cropping to shape

To Add a Border to a Picture:

1. Select the picture.
2. Select the Format tab.
3. Click the Picture Border command. A drop-down menu will appear.
   Changing the Picture Border
4. From the drop-down menu, you can select a color, weight (thickness), and whether or not the line is dashed.
   A picture with a blue border

   Image Adjustments

   To Make Image Corrections:

   1. Select the image. The Format tab will appear.
   2. Click the Format tab.
   3. Click the Corrections command. A drop-down menu will appear.
      The Picture Corrections menu
   4. To sharpen or soften the image, hover over the Sharpen and Soften presets. You'll see a live preview of the preset in the document.
   5. When you've found a preset you like, click on it to select it.
   6. Click the Corrections command again.
   7. Hover over the Brightness and Contrast presets to see a live preview.
   8. When you've found one you like, click on it to select it.
      

   You can also select Picture Corrections Options from the drop-down menu to refine the settings.

   To Adjust the Color in an Image:

   1. Select the image. The Format tab will appear.
   2. Click the Format tab.
   3. Click the Color command. A drop-down menu will appear.
      The Picture Color menu
   4. From the drop-down menu, you can choose a preset from each of the three categories:
      • Color Saturation: Controls how vivid the colors are in the image.
      • Color Tone: Controls the "temperature" of the color, from cool to warm.
      • Recolor: Controls the overall color of the image. Use this option to make the image black and white,grayscale, or to colorize it with a different color.
        

   You can also select Picture Color Options from the drop-down menu to refine the settings.

   Artistic Effects and Styles

   To Apply an Artistic Effect:

   1. Select the picture. The Format tab will appear.
   2. Click the Format tab.
   3. Click the Artistic Effects command. A drop-down menu will appear.
      The Artistic Effects menu
   4. Hover over the different presets to see a Live Preview of each one.
   5. When you've found a preset you like, click on it to select it.
   6. To adjust the settings for the effect, click Artistic Effects again and select Artistic Effect Options.
      

   Many Clip Art images do not allow you apply artistic effects. Generally speaking, the ones that look hand-drawn or painted do not work, while photographs do.

   To Apply a Picture Style:

   1. Select the picture. The Format tab will appear.
   2. Select the Format tab.
   3. Click the More drop-down arrow to display all the picture styles.
      Viewing the Picture Styles
   4. Hover over a picture style to display a live preview of the style in the document.
   5. Select the desired style.
      After adding a Picture Style
   6. To refine the picture style, click the Picture Effects command to see the Effects drop-down menu. You may remember that we talked about the Effects menu in the Working with Shapes lesson; you can review that lesson if you'd like more information.
      The Picture Effects menu

      Compressing Pictures

      You'll need to monitor the file size of your documents that include pictures, especially if you send them via email. Large, high-resolution pictures can quickly cause your document to become too large, which may make it difficult or impossible to attach to an email. In addition, cropped areas of pictures are saved with the document by default, which can add to the file size. Word can reduce the file size by compressing pictures, lowering their resolution, and deleting cropped areas.

      To Compress a Picture:

      1. Select the picture. The Format tab will appear.
      2. Select the Format tab.
      3. Click the Compress Pictures command in the Adjust group. A dialog box appears.
         The Compress Pictures command
      4. Place a checkmark next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the document.
      5. Choose a Target output. If you are emailing your document, you may want to select Email, which produces the smallest file size.
         The Compress Pictures dialog box
      6. Click OK.

      7. Removing the Background From an Image

         Watch the video (2:31). Need help?
         Watch the video to learn about Background Removal.

         About Background Removal

         With Background Removal, Word uses special algorithms to determine which parts of the image are the background and then removes those areas from the image. This can give your images a cleaner appearance, and if you're printing your document, it can also save ink.
         Before

         After

          

         To Remove the Background From an Image:

         1. Click on the image. The Format tab will appear.
         2. Click the Format tab.
         3. Click the Remove Background command.
            The Remove Background command
         4. Word will try to guess which part of the image is the background, and it will mark that area with a magenta fill. It will also place a box around the image with selection handles.
            Background areas are marked with magenta
         5. Drag the selection handles until all of the foreground is inside the box. After you do this, Word may re-adjust the background.
         6. At this point, you may need to help Word decide which parts of the image are foreground and which parts arebackground. You can do this by using the Mark Areas to Keep and Mark Areas to Remove commands:
            • If Word has marked part of the foreground magenta, click Mark Areas to Keep and draw a line in that region of the image.
            • If part of the background has not been marked with magenta, click Mark Areas to Remove and draw a line in that region of the image.
            Marking areas to remove
         7. After you add your marks, Word will readjust the image.
            After adding markings
         8. When you're satisfied with the image, click Keep Changes. All of the magenta areas will be removed from the image.
            The finished image
         9. You can adjust the image at any time by clicking the Remove Background command again.
            
         As with artistic effects, Background Removal will not work with some Clip Art images.