PowerPoint 2010 Working with Tables

PowerPoint 2010

Working with Tables

Introduction

Working with Tables

Watch the video (4:30). Need help?

To Insert a Blank Table:

1. On the Insert tab, click the Table command.
2. Hover your mouse over the diagram squares to select the number of columns and rows in the table.
   Inserting a table with the Insert tab
3. Click your mouse. The table will appear on the slide.
4. You can now place the insertion point anywhere in the table to add text.

Adding text to the inserted table

Inserting a table in the placeholder

To Move a Table:

1. Place the cursor over the edge of the table. The cursor will turn into a cross with arrows .
2. Click and drag the table to the desired location.
   Moving a table
3. Release the mouse button to drop the table in the new location.

   Modifying Tables

   To Resize a Table:

   1. Position the mouse over one of the sizing handles located around the edge of the table. The cursor will become a pair of directional arrows  .
      Using the sizing handles to resize a table
   2. Click, hold, and drag your mouse to make the table bigger or smaller.
      Resizing a table
   3. Release the mouse. The table will be resized.
      The resized table
      

   To Add a Column or Row:

   1. Place the insertion point in a cell adjacent to the location where you wish to add a row or column.
      Placing the insertion point to insert a new row
   2. Select the Table Tools Layout tab and locate the Rows & Columns group. 
      Inserting a new column or row
   3. If you would like to insert a new row, select either Insert Above or Insert Below. If you would like to insert a new column, select either Insert Left or Insert Right.
   4. A new row or column will appear.
      The inserted row

   To Delete a Row or Column:

   1. Select the row or column by placing the insertion point in any cell in that row or column.
   2. Select the Table Tools Layout tab.
   3. In the Rows & Columns group, click Delete. A drop down menu appears.

Deleting a column

Modifying the Table Style

To Apply a Table Style:

1. Click anywhere on the table. The Table Tools tab will appear on the Ribbon.
2. Select the Table Tools Design tab and locate the Table Styles.
3. Click the More drop-down arrow to see all of the table styles.
   Changing the table style
4. Hover the mouse over the various styles to see a live preview.
   Previewing the new table style
5. Select the desired style.
   The modified table

To Change the Table Styles Options:

Once you've chosen a table style, you can turn various options on or off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns.

1. Click anywhere on the table. The Table Tools tab will appear.
2. Click on the Table Tools Design tab.
3. Hover the mouse over each option in the Table Style Options group to see an explanation of what it does, and check or uncheck the desired options.
   Checking and unchecking table style options

Depending on which Table Style you're using, certain Table Style Options may have a somewhat different effect. You may need to experiment to get the exact look you want.

To Add Borders to a Table:

1. Select the cells you wish to add a border to.
   Selecting cells to add borders
2. From the Table Tools Design tab, select the desired Line Style, Line Weight, and Pen Color.
   Selecting border options
3. Click the Borders drop-down arrow.
4. From the drop-down menu, select the desired border type.
   Selecting a border
5. The border will be added to the selected cells.
   The added border 

   Modifying a Table Using the Layout Tab

   When you select a table in PowerPoint 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table.

   Use the interactive below to learn about the different ways you can modify a table with the Layout tab.