Publisher 2010 Working with Tables

Publisher 2010

Working with Tables

Introduction

 

Using Tables in Your Publications

Watch the video (3:32). Need help?

To Insert a Table:

1. Click the Insert tab and locate the Tables group.
2. Click the Table drop-down command.
   The Table drop-down command
3. Hover your mouse over the diagram squares to select the number of columns and rows in the table, thenclick your mouse.
   Selecting the number of columns and rows in the new table
4. The table will be inserted.
   The created table

Resizing and Arranging Tables

Resizing a table

Modifying Table Layout
To Add a Row or Column:
1. Place the insertion point in a cell adjacent to the location where you wish to add a row or column.
   Placing the insertion point
2. Select the Table Tools Layout tab and locate the Rows & Columns group.
3. Insert your new row or new column.
   • If you would like to insert a new row, select either Insert Above or Insert Below.
   • If you would like to insert a new column, select either Insert Left or Insert Right.
     The Insert Row and Column commands
4. The new row or column will appear.
   The inserted row
To Delete a Row or Column:
1. Select the row or column you wish to delete by placing the insertion point in any cell in that row or column.
   Placing the insertion point
2. Select the Table Tools Layout tab, then locate the Rows & Columns group.
3. Click the Delete drop-down command.
   The Delete drop-down command
4. A drop-down menu will appear. Select Delete Rows or Delete Columns.
   Delete Rows
5. The row or column will be deleted.
   The row has been deleted
Merging and Splitting Cells
If you want a create a cell that is wider or taller than the other cells in your table, you can use the Merge command to combine two or more cells into one large cell.
To Merge Cells:
1. Select the cells you would like to merge.
   Selecting cells to be merged
2. Click the Table Tools Layout tab and locate the Merge group.
3. Click the Merge Cells command.
   The Merge Cells command
4. The cells will be merged.
   The merged cell
You can separate merged cells by selecting them, then clicking the Split Cells command.
The Split Cells command

Modifying Cell Layout
You can modify the way text fits in your table's cells by changing the cell margins and text alignment settings. You can apply these settings to individual cells, entire rows and columns, or the whole table.
To Modify Text Alignment:
1. Select the cells whose text you want to align. Or, to select the entire table, click the gray box surrounding the outer edge of the table.
   Selecting text to align
2. Click the Table Tools Layout tab and locate the Alignment group.
3. Select one of the nine alignment options.
   Alignment options
4. Your table text will be aligned.
   The newly aligned text
Cell Margins
Just like your pages, the cells in your tables have margins. By default, these are very thin. If you wish to add extra space between text and the cells surrounding it, you can make the cell margins thicker.
To Modify Cell Margins:
1. Select the cells you wish to set margins for. Or, to select the entire table, click the gray box surrounding the outer edge of the table.
2. Click the Table Tools Layout tab and locate the Alignment group.
3. Click the Cell Margins drop-down command.
   The Cell Margins drop-down command
4. A drop-down list will appear. Select the desired margins.
   Cells margins options

Wide margins have been applied

Formatting Tables

The quickest way to format your table is to apply a table style, which modifies your table's borders, fill,alignment, and margins in a visually appealing way. You can further customize your table's appearance by making your own changes to aspects like border appearance and cell fill color.

To Apply a Table Style:

1. Click anywhere on the table, then select the Table Tools Design tab and locate the Table Formats group.
2. Click the More Table Styles drop-down arrow to see all of the table styles.
   The More Table Styles drop-down arrow
3. Hover the mouse over the various styles to see a live preview.
   Table styles
4. Select the desired style. The table style will appear in the document.
   The table, with the style applied

To Add Borders to a Table:

1. Select the cells you wish to add a border to. Or, if you wish to add a border to the entire table, click the gray box surrounding the outer edge of the table
2. Click the Table Tools Design tab and locate the Borders group.
3. Click the Borders drop-down command.
   The Borders drop-down command
4. From the drop-down menu, select the desired border.
   Borders options
5. The border will be applied.
   The applied border

To Change the Appearance of Borders:

1. Select the cells whose borders you wish to modify, then click the Table Tools Design tab and locate theBorders group.
2. Click the Line Weight drop-down arrow.
   The Line Weight drop-down arrow
3. Select a new line weight from the drop-down list.
   Line weight options
4. Click the Line Color drop-down command.
   The Line Color drop-down command
5. Select a new line color.
   Line color options
6. Double-click the Borders command.
   The Borders command
7. The changes to the border will be applied.
   The modified border

To Add a Cell Fill Color:

1. Select the cell or cells you wish to add a fill color to, then click the Table Tools Design tab and locate theTable Formats group.
2. Click the Fill drop-down command.
   The Fill drop-down command
3. Select the desired cell fill color.
   Fill color options
4. The fill color will be applied.
   The cell, now with a fill color