Excel 2010 Worksheet Basics

Excel 2010

Worksheet Basics

Introduction

 

Introduction to Worksheets

Watch the video (3:01). Need help?

To Rename Worksheets:

1. Right-click the worksheet tab you want to rename. The worksheet menu appears.
2. Select Rename.
   Selecting the Rename command
3. The text is now highlighted by a black box. Type the name of your worksheet.
   Renaming the worksheet
4. Click anywhere outside of the tab. The worksheet is renamed.
   Renamed worksheet

To Insert New Worksheets:

Inserting a new worksheet

To Delete Worksheets:

1. Select the worksheets you want to delete.
2. Right-click one of the selected worksheets. The worksheet menu appears.
3. Select Delete. The selected worksheets will be deleted from your workbook.
   Deleting a worksheet

To Copy a Worksheet:

1. Right-click the worksheet you want to copy. The worksheet menu appears.
2. Select Move or Copy.
   Selecting the Move or Copy command
3. The Move or Copy dialog box appears. Check the Create a copy box.
   Checking the Create a copy box
4. Click OK. Your worksheet is copied. It will have the same title as your original worksheet, but the title will include a version number, such as "January (2)".
   Copied worksheet

   To Move a Worksheet:

   1. Click on the worksheet you want to move. The mouse will change to show a small worksheet icon .
   2. Drag the worksheet icon until a small black arrow  appears where you want the worksheet to be moved.
      Moving a worksheet
   3. Release your mouse and the worksheet will be moved.
      Moved worksheet

   To Color-Code Worksheet Tabs:

   You can color worksheet tabs to help organize your worksheets and make your workbook easier to navigate.

   1. Right-click the worksheet tab you want to color. The worksheet menu appears.
   2. Select Tab Color. The color menu appears.
   3. Select the color you want to change your tab.
      Changing the worksheet tab color
5. The tab color will change in the workbook. If your tab still appears white, that is because the worksheet is still selected. Select any other worksheet tab to see the color change.
   Worksheet tab color changed

   Grouping and Ungrouping Worksheets

   Watch the video (1:37). Need help?

   You can work with each worksheet in a workbook individually, or you can work with multiple worksheets at the same time. Worksheets can be combined together into a group. Any changes made to one worksheet in a group will be made to every worksheet in the group.

   Watch the video to learn about grouping and ungrouping worksheets.

   To Group Worksheets:

   1. Select the first worksheet you want in the group.
      Selecting the first worksheet to group
   2. Press and hold the Ctrl key on your keyboard.
   3. Select the next worksheet you want in the group. Continue to select worksheets until all of the worksheets you want to group are selected.
      Selecting additional worksheets to group
   4. Release the Ctrl key. The worksheets are now grouped. The worksheet tabs appear white for the grouped worksheets.
      

   While worksheets are grouped, you can navigate to any worksheet in the group and make changes that will appear on every worksheet in the group. If you click on a worksheet tab that is not in the group, however, all of your worksheets will become ungrouped. You will have to regroup them.

   To Ungroup All Worksheets:

   1. Right-click one of the worksheets. The worksheet menu appears.
6. Select Ungroup. The worksheets will be ungrouped.

   
   

   Freezing Worksheet Panes

   Watch the video (1:50). Need help?
   The ability to freeze specific rows or columns in your worksheet can be a very useful feature in Excel. It is called freezing panes. When you freeze panes, you select rows or columns that will remain visible all the time, even as you are scrolling. This is particularly helpful when working with large spreadsheets.
   Watch the video to learn about freezing worksheet panes.

   To Freeze Rows:

   1. Select the row below the rows that you want frozen. For example, if you want rows 1 & 2 to always appear at the top of the worksheet even as you scroll, then select row 3.
      Selecting row 3
   2. Click the View tab.
   3. Click the Freeze Panes command. A drop-down menu appears.
   4. Select Freeze Panes.
      Selecting the Freeze Panes command from the View tab
   5. A black line appears below the rows that are frozen in place. Scroll down in the worksheet to see the rows below the frozen rows.
      Rows 1 and 2 are frozen

   To Freeze Columns:

   1. Select the column to the right of the columns you want frozen. For example, if you want columns A & B to always appear to the left of the worksheet even as you scroll, then select column C.
      Selecting column C
   2. Click the View tab.
   3. Click the Freeze Panes command. A drop-down menu appears.
   4. Select Freeze Panes.
      Selecting the Freeze Panes command from the View tab
   5. A black line appears to the right of the frozen area. Scroll across the worksheet to see the columns to the right of the frozen columns.
      Columns A and B are frozen

   To Unfreeze Panes:

   1. Click the View tab.
   2. Click the Freeze Panes command. A drop-down menu appears.
   3. Select Unfreeze Panes. The panes will be unfrozen and the black line will disappear.
      Selecting the Unfreeze Panes command from the View tab