PowerPoint 2010 Reviewing Presentations

Author: mety Labels:: PowerPoint 2010 Reviewing Presentations

PowerPoint 2010

Reviewing Presentations

Introduction

Before presenting your PowerPoint presentation, you might decide to ask someone else to look over it. The two of you might even collaborate on a presentation. If you were revising a hard copy of a report, you might add comments in the margins or compare your rough and final drafts side by side. You can also do these things in PowerPoint using the Comments and Comparefeatures.

In this lesson, you'll learn how to add Comments and Compare two versions of a presentation.

Reviewing Presentations

Watch the video (3:58). Need help?

Watch the video to learn about the basics of reviewing presentations in PowerPoint 2010.

Commenting on Presentations

When you are revising or collaborating on a presentation, you might want to make notes or suggestions without actually changing anything on the slide.Using comments allows you to take note of anything on a slide without altering the slide itself. Comments can be added and read by the original author or any other reviewers.

To Add a Comment:

Select the text or click on the area of the slide where you would like the comment to appear.
Select the Review tab and locate the Comments group.
Click the New Comment command.
The Insert Comment command
Type your comment.
Typing a comment
Click anywhere on the slide and your comment will appear.

Added comments show up as small thumbnails rather than full-size notes. To read a comment, just hover your mouse over the thumbnail.

Hovering the mouse over the thumbnail to read the comment

To Edit a Comment:

Select the comment you would like to edit by clicking the comment thumbnail.
Selecting a comment to edit
Click the Review tab.
Click the Edit Comment command.
The Edit Comment command
Make the desired changes.
Editing a comment
Click anywhere on the slide, and the comment will update to reflect your edits.
The edited comment

To Respond to a Comment:

Right click the comment you would like to respond to.
From the drop-down menu, select New Comment.
Responding to a comment
Type your comment.
Typing the response
Click anywhere on the slide, and the new comment will appear below the original comment.
The original comment thumbnail and response

To Delete a Comment:

Select the comment you wish to delete.
From the Review tab, click the Delete command.
The Delete Comment command

To delete multiple comments, simply click the Delete drop-down arrow and select Delete All Markup in the Current Slide or Delete All Markup in the Current Presentation.

Deleting all the comments in a presentation

Comparing Presentations

If you are collaborating on a presentation, or even just asking someone else to review your presentation, you might want to use the Compare feature. The Compare feature combines two versions of the same presentation. This allows you to see all the differences between the two and decide which changes to include in the final version of your presentation.

To Compare Two Presentations:

Select the Review tab and locate the Compare group.
Click Compare. A dialog box will open.
The Compare command
Browse for and select the desired file.
Browsing for the desired file
Click Merge.
Review the interactive below to learn how to review comments and changes using the Compare feature.

Using the Reviewing Features Safely

If there are any comments in your presentation, you should remove them before sharing the final version with anyone you are not collaborating with. Comments can reveal confidential information that could lead to embarrassment or make you or your company appear unprofessional.

It's a good idea to double-check your presentation using the Document Inspector. The Document Inspector can tell you if there are any comments or other hidden data in your presentation that you may need to remove.

To Use the Document Inspector:

Save your presentation.
Saving the presentation
Click the File tab to go to Backstage view.
Select Info on the left side of the page.
Viewing presentation information in the Backstage view
Click the Check for Issues command. A drop-down menu will appear.
Select Inspect Document.
The Check for Issues drop-down menu
Click Inspect.
Starting the inspection
The inspection results will show an exclamation mark for any categories where it found possibly sensitive data, and it will also have a Remove All button for each of those categories. Click Remove All to remove the data.
Removing potentially sensitive data
Close the dialog box when you're done.
From Backstage view, click Save to make the changes permanent.
Saving the presentation in the Backstage view