Restore archived items Outlook 2007

Author: mety Nagm Labels::



All messages, contact information, calendars and other data you create in Microsoft Office Outlook are kept in your Personal Folders file (.pst) (Personal Folders file (.pst): Data file that stores your messages and other items on your computer. You can assign a .pst file to be the default delivery location for e-mail messages. You can use a .pst to organize and back up items for safekeeping.). But to keep from becoming overloaded, Outlook provides an archive function to clean your commonly used folders of material you don't need but don't want to delete. You can have this done automatically with AutoArchive (AutoArchive: To automatically remove items to another folder periodically or delete them, based on the amount of time that they have been in the folder.), or you can also archive manually as desired.
While the archived files no longer fill the folders you commonly use, you can still access and retrieve those items if you want to restore that data.
Notes
  • Some companies impose size limits on corporate e-mail accounts, which can be alleviated by archiving. By the same token, archived files often must remain accessible, in case compliance requires they be restored.
  • Outlook cannot archive current or active files. For example, a recurring meeting cannot be archived unless all occurrences of the meeting are in the past. Any scheduled occurrences of the meeting in the future would denote it as a current item and so cannot be archived.

Copy all items from an archived location

You can copy archived items into their original folders — for example, from the archived Inbox to your current Inbox — or into a new folder you designate.
  1. On the File menu, click Import and Export to open the Import and Export Wizard.
  2. Click Import from another program or file, and then click Next.
  3. Click Personal Folder File (.pst), and then click Next. HideI can't find my .pst
    The archive file is a special type of data file, a Personal Folders file (.pst). The first time AutoArchive runs, Outlook creates the archive file automatically in the following locations:
    • Windows Vista C:\Users\YourUserName\AppData\Local\Microsoft\Outlook\Archive.pst
    • Microsoft Windows XP C:\Documents and Settings\YourUserName \Local Settings\Application Data\Microsoft\Outlook\Archive.pst
    After Outlook archives items for the first time, you can access the items in the file directly from Archive Folders in your Outlook Folder List (Folder List: Displays the folders available in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the Folder List is not visible, on the Go menu, click Folder List.), which is located in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.). You can also create your own archive files for individual folders.
    Note If you don't see the Local Settings or Local folders, they might be hidden.
    • Windows Vista
      1. Click the Start button, and then click Control Panel.
      2. Click Appearance and Personalization.
        Note If you are using Control Panel Classic View, double-click Folder Options, and then go to step 4.
      3. Click Folder Options.
      4. On the View tab, under Advanced settings, under Files and Folders, under Hidden files and folders, select Show hidden files and folders.
    • Windows XP
      1. Click the Start button, and then click Control Panel.
      2. Click Folder Options.
        Folder Options dialog box
      3. Click the View tab, and then click the Show hidden files and folders option.

    Import a .pst
  4. In the File to import box, change the default file name in the highlighted path from backup.pst to the name of the archive file you're importing from. Or, click Browse to locate the file you want to import from.
  5. Specify how you want Outlook to handle duplicate items under Options.
  6. Click Next.
  7. Click the folder to import from. Select the Include subfolders check box if the folder you're importing has subfolders you want to import as well.
  8. Select one of the destination options:
    • Import items into the current folder - this imports the data into the folder currently selected.
    • Import items into the same folder in - this imports the data into the destination folder of the same name as the source folder, e.g., from Inbox to Inbox.
  9. Click Finish.
Note If you receive an error message that "the .pst is already in use," there may be some size or corruption issues with the .pst file. The Outlook Inbox Repair Tool can fix many of these issues. After running the tool, try restoring your files again.

Move individual items from an archived location

  1. On the Go menu, click the Folder List, click Archive Folders (or the name you used for the archive location).
  2. Click the folder containing the items you want to move.
  3. Select the items you want to move, and then drag them into their original folder in the Folder List, or into another folder.
Note If you receive an error message that "the .pst is already in use," there may be some size or corruption issues with the .pst file. The Outlook Inbox Repair Tool can fix many of these issues. After running the tool, try restoring your files again.


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I made these pages for me and my friends to help solving the problem we face regarding Computer & internet, if anyone wants me to answer a question or find out about some information please send me email and I will try to reply.*P.S. some of the article I wrote and the other I found on the internet I posted them in sprit of learning and shearing, please forgive me if you found something you don’t want to be in my blog, email me and I will delete them. Thank you for your interest in my pages.امل نجم Amal Nagm

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