Amal Nagm

• Some companies impose size limits on corporate e-mail accounts, which can be alleviated by archiving. By the same token, archived files often must remain accessible, in case compliance requires they be restored.
• Outlook cannot archive current or active files. For example, a recurring meeting cannot be archived unless all occurrences of the meeting are in the past. Any scheduled occurrences of the meeting in the future would denote it as a current item and so cannot be archived.

Copy all items from an archived location

1. On the File menu, click Import and Export to open the Import and Export Wizard.
2. Click Import from another program or file, and then click Next.
3. Click Personal Folder File (.pst), and then click Next. I can't find my .pst
   

   The archive file is a special type of data file, a Personal Folders file (.pst). The first time AutoArchive runs, Outlook creates the archive file automatically in the following locations: Windows Vista C:\Users\YourUserName\AppData\Local\Microsoft\Outlook\Archive.pst Microsoft Windows XP C:\Documents and Settings\YourUserName \Local Settings\Application Data\Microsoft\Outlook\Archive.pst After Outlook archives items for the first time, you can access the items in the file directly from Archive Folders in your Outlook Folder List (Folder List: Displays the folders available in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the Folder List is not visible, on the Go menu, click Folder List.), which is located in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.). You can also create your own archive files for individual folders. Note If you don't see the Local Settings or Local folders, they might be hidden. How do I display hidden folders? Windows Vista Click the Start button, and then click Control Panel. Click Appearance and Personalization. Note If you are using Control Panel Classic View, double-click Folder Options, and then go to step 4. Click Folder Options. On the View tab, under Advanced settings, under Files and Folders, under Hidden files and folders, select Show hidden files and folders. Windows XP Click the Start button, and then click Control Panel. Click Folder Options. Click the View tab, and then click the Show hidden files and folders option.

   
4. In the File to import box, change the default file name in the highlighted path from backup.pst to the name of the archive file you're importing from. Or, click Browse to locate the file you want to import from.
5. Specify how you want Outlook to handle duplicate items under Options.
6. Click Next.
7. Click the folder to import from. Select the Include subfolders check box if the folder you're importing has subfolders you want to import as well.
8. Select one of the destination options:
   • Import items into the current folder - this imports the data into the folder currently selected.
   • Import items into the same folder in - this imports the data into the destination folder of the same name as the source folder, e.g., from Inbox to Inbox.
9. Click Finish.

Move individual items from an archived location

1. On the Go menu, click the Folder List, click Archive Folders (or the name you used for the archive location).
2. Click the folder containing the items you want to move.
3. Select the items you want to move, and then drag them into their original folder in the Folder List, or into another folder.