If you enable rich-text formatting for a rich text box, users can use a variety of options to format the text that they enter in that control. For example, they can apply a different font or character style to the text inside the rich text box or even insert a table into the rich text box.
Depending on the options that you choose, users also may be able to link to or embed pictures in the rich text box. Embedding a picture stores the picture as part of the form and is a good choice if your users don't need to update the picture. Linking to a picture stores the picture outside the form and is a better choice if you think that your users will need to update the linked picture, or if you want to reduce the file size of the completed form. If users link to a picture, they must have access to the location of the picture source file. Otherwise, the picture will not appear in the rich text box.
- Right-click the rich text box for which you want to enable or disable full rich-text formatting, and then click Rich Text Box Properties on the shortcut menu.
- Click the Display tab.
- To enable full rich-text formatting for the selected rich text box, select the Full rich text (images, tables, etc.) check box, and then do one of the following:
- To allow users to embed pictures inside the rich text box, select the Embedded images check box.
- To allow users to link to pictures from the rich text box, select the Linked images check box.
- To prevent users from inserting any kind of picture into the rich text box, clear both the Embedded images and Linked images check boxes.
- To disable full rich-text formatting for the selected rich text box, clear the Full rich text (images, tables, etc.) check box.
Note If you are designing a browser-compatible form template (browser-compatible form template: A form template that is designed in InfoPath by using a specific compatibility mode. A browser-compatible form template can be browser-enabled when it is published to a server running InfoPath Forms Services.), partial rich-text formatting and embedded images are not supported. If you see an error about incompatible rich-text settings in the Design Checker task pane, select the Enable browser-compatible settings only check box in the Rich Text Box Properties dialog box. Doing so automatically selects the correct rich-text settings for you.
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